Responsibilities.
What you will need to do.
- Manage the entire tendering process, including purchasing and reviewing documents, identifying submission requirements, coordinating bonding and insurance requests, and preparing and submitting bid packages through SEAO or in person when required.
- Draft and review contractual and administrative documentation (contracts, bids, specifications, purchase orders, invoices, technical requirements, etc.).
- Sort, organize, and archive documents in SharePoint in accordance with ISO 9001 standards.
- Manage new projects: create project numbers and integrate them into the Avantage accounting system.
- Participate in accounts payable management (tracking, entries, 3-way match, supplier management, etc.).
- Participate in managing client files and in communicating with various stakeholders.
- Plan and organize internal and external meetings, prepare meeting minutes, and ensure follow-up on action items.
- Prepare expense reports.
- Draft and distribute official communications to staff.